Overview
The Kirinyaga University Computer Society (CSK) is committed to protecting your personal information. This Privacy Policy describes how we collect, use, store, and protect your data when you use our platform, attend our events, or participate in our community.
By using our platform, you consent to the practices described in this policy. If you have questions, please contact us using the details below.
Data We Collect
We collect information in two ways — data you provide directly, and data collected automatically:
You Provide
- Name, email address, and phone number
- Course of study and year of study
- Profile photo or avatar image
- Password (stored encrypted)
Auto-Collected
- Activity logs (challenges, sessions)
- XP and streak progress data
- Event attendance records
- Discussion and community interactions
How We Use Your Data
- To manage your membership profile and leaderboard standing.
- To send you relevant club announcements, event invites, and challenge notifications.
- To track your learning progress, XP, badges, and streak achievements.
- To improve the platform experience and fix technical issues.
- To display your name and avatar on public leaderboards (you can opt out).
Data Storage & Security
Your data is stored on secure, access-controlled servers. We use industry-standard encryption for sensitive fields such as passwords and payment-related metadata.
Profile images and media are stored on trusted cloud providers. We employ regular security audits to protect against unauthorized access.
We do not sell your personal data. We only share your information in the following limited circumstances:
- With trusted cloud providers (e.g., for image hosting) under strict data processing agreements.
- With university authorities only when required by official disciplinary or legal processes.
- In anonymized, aggregate form for reporting on community growth or event attendance.
Your Rights
As a CSK platform user, you have the right to:
- Access — Request a copy of the personal data we hold about you.
- Correction — Request corrections to inaccurate or incomplete data.
- Deletion — Request deletion of your account and associated personal data.
- Opt-out — Unsubscribe from non-essential communications at any time via your settings.
To exercise any of these rights, contact us at the email below.
Data Retention
We retain your data for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where retention is required by law or for legitimate club operational records (e.g., event attendance history).
Policy Updates
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. All changes will be posted on this page with an updated revision date. Continued use of the platform after updates constitutes acceptance.
Contact Us
If you have any privacy-related questions or requests, please get in touch:
computersocietyofkirinyaga@gmail.comYour privacy matters to us
CSK is a student-led community and we take responsible data handling seriously. We only collect what we need, we never sell your data, and we give you control over your information.